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The new option, called propose new meeting time, allows invited meeting guests to suggest a new time, and allows the organizer to review and accept the time proposals, the post stated. I need to arrange approx. 50 meetings with 50 users. Rather than contacting them all individually, I had an idea to send a blanket email to all of them with a list/calendar of available slots, and then allow them to pick their preferred slot electronically.

1. Request For Time Slot For Meetings
2. Request For Time Slot For Meeting Email

Use this email template to request and schedule intake meetings with hiring managers at the beginning of the hiring process.

At the beginning of the hiring process, it’s important that recruiters meet with hiring managers to agree on:

• the open position’s details;
• the structure of the hiring process and;
• the qualification criteria for candidates.

Use this intake meeting email template to request a call or in-person meeting with hiring managers when they want to hire a new team member. To make the most out of this meeting, clarify what hiring managers should prepare beforehand. Also, it’ll be useful if you can provide them with resources, like job description templates.

It’s best to schedule intake meetings with hiring managers early on the recruiting process to make sure you’re on the same page and targeting the right candidates. If necessary, cc all hiring team members when sending this intake meeting email request.

Subject line: Intake meeting about [X] position / Let’s discuss [X] position

Hi [Hiring manager’s name],

I’d like to schedule a meeting so that we discuss requirements and candidate profiles for the [job title] role we’re about to open.

Before this meeting, could you have a think on the basics of the open role and the hiring process? For example, here’s some information I’ll need :

• Employment type (full-time or part-time, permanent or fixed-term contract)
• Salary range
• Job duties (five to ten regular tasks)
• Requirements (including relevant experience and knowledge of specific tools)
• Evaluation methods (like screening calls, assignments and online tests)
• Timeline (ideal start date)

Also, if you have specific people in mind that would be good candidates (like internal candidates or past applicants), let me know in this meeting so I can reach out as soon as possible.

To start you off, I’m attaching a job description template [that we’ve used in the past for a similar position]. You can tweak, remove and add job duties and requirements. Or we can review it together during the meeting if you like.

Please let me know which of the following options you prefer and I’ll send you a calendar invitation:

• [Tuesday 5/15, 10-11 a.m.]
• [Tuesday 5/15, 2-3 p.m.]
• [Wednesday 5/16, 1:30-2:30 p.m.]

If none of these time slots work for you, let me know when you’ll be available and we can find a time that works. [Also, if you think that it’d be helpful if someone else from the hiring team joins this meeting, please let me know.]

Thank you,

[Your name]
[Email signature]

Related resources:

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Sample letter for Meeting Appointment with managers, CEO, boss and office staff/employees within your company and other companies. Letter to client for meeting request for discussion of business matters.

Meeting Appointment Letter Sample Email

Dear Jack,

I hope that you will be fine and doing well. I am very thankful for your visit to our Cooperation.
As discussed I want to present you the overall plan/layout of our upcoming collaborative project launch.

I request you to spare me some time so that I can properly have a meeting regarding our work together. This meeting is essential for our project. Waiting for your reply as soon as possible.

Warm Regards,

Minahil

Letter for Meeting Appointment at Office of Construction Company

My name is Mr. Ali Shah and I am contacting you on behalf of X and R construction company, which has signed a site project with you. I want to keep you up to date regarding the project that is being held by our company. So I request you to to have some time with me. I hope your busy schedule will allow you to meet me for an hour. Please give me a ring after deciding when you are available.

Thanking You,
Manager Communication & Development

Students Seeking Appointment Letter Sample For Meeting

Dear Sir/Ma’am,

Appointment Letter For Meeting from School Director/Principal

Ms. Urooj
American Lyceum School System, NY

Subject: Request for Meeting Appointment

Dear Madam,

The WEDF School System is rendering its services in education sector with an approach of Learning with a Purpose, to bring out the best in our children catering their multiple intelligence and potentials. The school has four campuses in Lahore and other five campuses in different cities of Punjab.

Although, the school has been able to render quality services to our stakeholders however, we are planning to incorporate opportunities for those students who have special needs, believing in the philosophy of Inclusive Education. Therefore, we would like to join hands with your esteemed organisation to facilitate our existing students and open doors for apprentices. On behalf of my institution, I would like to request you for a meeting appointment as per your convenience to discuss the areas and options where your organization could assist us. Looking forward to a positive response from you soon.

Request For Time Slot For Meetings

Regards,

Saima
Director Academics WEDF School System

Personal Meeting Request Letter Format for Email

Subject: Letter to Request a Meeting with the CEO

Dear Concerns,

I am working for Khan Tareen who is interested to do something for the blind people of Pakistan through his NGO named TEF. We are in very initial phase and we seek your guidance in this process. I want to visit your organization to see which tools and mediums are used to educate the bind people and want to discuss new horizons we have in our mind for them. I shall be looking forward to your kind reply and appointment time in this regard.

Thank You with kind regards,

Request For Time Slot For Meeting Email

Dilshad Shoukat,
Project Manager

Meeting Request Email Letter Format for Internship

Dear Ms. Hira Iqbal,

Thank you very much for your detailed email for introducing your internship program. We request you to please visit AH Foundation DHA, Campus in working days for further proceedings. You can call this number 03001234567 before coming.

Warm Regards,

Muhammad Samiullah
Manager Resource Development

Request for Meeting Time for Consultant

Dear Sir,
We are a consultancy firm, Amir Jafri & Associates. Our CEO is Mr Amir Siraj Jafri. We are designing an institute with similar facilities to your institute, the ‘AHF Foundation.’ It would be a great help if you allow us to study the whole atmosphere of the institute. Any further input and information from your side would be greatly appreciated.
Please grant us a meeting time on the coming Monday. Waiting for your email reply asap.
Regards,
Yasmeen Amir Jafri

Short Meeting Request Letter after Phone Call/SMS

Dear Dr. Ayesha,
Further to our conversation on phone today I would like to request an appointment after Eid, I hope you will be able to get back with time and date asap. thanks

TAHIRA

From the above sample meeting appointment letters you will also learn how to write letter for meeting time, meeting appointment, meeting request and call for meeting of the company staff. detailed and short letters are available for download but republishing these letter not allowed in any case.